May 20, 2018

Privacy Policy

Who we are

Our website address is: http://edinburgh-sme.org.uk.

What personal data we collect and why we collect it

Comments Posting

This website is not enabled to allow you to leave comments relating to pages, posts or images.

When spammers leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Otherwise visitors to the website can download and extract any location data from images on the website.

Contact forms

We use a contact form for users to request information.  The information you provide is held on the website for 30 days and then deleted.  We do not knowingly keep this information elsewhere.

We do not collect or store your personal information (for example your name or address) so this information cannot be used to identify who you are.

We do not pass your information onto third parties.

Cookies

The website is not enabled for you leave a comment on our site.  If we decide in the future to enable this feature then you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Social Media

When you interact with our Service through various social media networks, such as when you Like us on Facebook or when you follow ESME or share ESME content on Facebook, Twitter, Snapchat, LinkedIn, Instagram or other sites, we may receive information from those social networks including your profile information, picture, user ID associated with your social media account, friends list, and any other information you permit the social network to share with third parties.

The data we receive is dependent upon your privacy settings with the social network. You should always review, and if necessary, adjust your privacy settings on third party websites and social media networks and services before linking or connecting them to our website or Service.

We do not use this information for any marketing activity, selling on or sharing with third parties.

Analytics

We do not currently have Google Analytics, or any other analytical software enabled on this site.

Links to other websites

http://edinburgh-sme.org.uk. contains links to other websites.

This privacy policy only applies to http://edinburgh-sme.org.uk. and doesn’t cover other services and transactions that we link to. These services have their own terms and conditions and privacy policies.

Following a link to another website

If you go to another website from this one, read the privacy policy on that website to find out what it does with your information.

Following a link to http://edinburgh-sme.org.uk. from another website

If you come to http://edinburgh-sme.org.uk. from another website, we may receive information from the other website. We don’t use this data. You should read the privacy policy of the website you came from to find out more about this.

Who we share your data with

We will not:

sell or rent your data to third parties

share your data with third parties for marketing purposes

We will share your data if we are required to do so by law – for example, by court order, or to prevent fraud or other crime.

How long we retain your data

We will only retain your personal data for as long as:

  • it is needed for the purposes set out in this document
  • the law requires us to

In general, this means that we will only hold your personal data for a minimum of 1 year and a maximum of 7 years.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Our contact information

In the event you would like to contact us for more information you can write to the Webmaster either by email: webmaster@edinburgh-sme.org.uk

Or by post:  Edinburgh Society of Model Engineers, Drumshoreland Muir, Drumshoreland Road, Broxburn, EH52 5SN

Additional information

How we protect your data

We are committed to doing all that we can to keep your data secure. Through Word Press we have set up systems and processes to prevent unauthorised access or disclosure of your data – for example, we protect your data using varying levels of encryption.

We also make sure that any third parties that we deal with keep all personal data they process on our behalf secure.

We use the ‘Word Fence’ plug in to add protection to our website.

What data breach procedures we have in place

Every care is taken to protect personal data from incidents (either accidently or deliberately) to avoid a data protection breach that could compromise security.

We use the ‘Word Fence’ plug in to add protection to our website.

Individuals whose personal data has been affected by the incident, and where it has been considered likely to result in a high risk of adversely affecting that individual’s rights and freedoms, will be informed without undue delay. Notification will include a description of how and when the breach occurred, and the data involved. Specific and clear advice will be given on what they can do to protect themselves and include what action has already been taken to mitigate the risks. Individuals will also be provided with a way in which they can contact the Edinburgh Society of Model Engineers for further information or to ask questions on what has occurred.

What third parties we receive data from

If you come to http://edinburgh-sme.org.uk. from another website, we may receive information from the other website. We don’t use this data. You should read the privacy policy of the website you came from to find out more about this.

What automated decision making and/or profiling we do with user data

None.

CHANGES TO OUR PRIVACY POLICY

We may modify or update this Privacy Policy from time to time to reflect the changes in our business and practices, and you should review this page periodically. We will update the ‘last modified’ date at the bottom of this page when we post changes to this Privacy Policy.  Where we have your email address (as a member of ESME) we will notify you of any material changes to this policy.  If you object to any changes, you may cease your membership.  Continuing to use our Services after we publish changes to this Privacy Policy means that you have read and understood the changes.

Industry regulatory disclosure requirements

Version 2                  25/05/2018